Inventory
User: We use the inventory control module extensively. I like to track and manage what we're doing by product code and drill down to report classes. And as an example, we break up all of our products that are in inventory into nine different groups. And those nine groups would be things like media, toner and cartridges, machines, supplies, machine service, those kinds of things. But within those product codes, we can drill down to report classes. So under media, I can break out the media section into groups like 20-pound paper for LDC or inkjet or photo base or any other media that we need so we can break it down to a point where we can get very specific about what our costs are and what our profits are, and our sales are.
So the inventory control module is excellent and it makes things very easy to reorder. Each inventory item has a min and a max and every day, or even multiple times during the day, if you need it, you can generate a reorder report. From that reorder report, it's easy to go to the purchase order module and place your orders. So things are simple and flow very well. The purchase order system, the way we use it is it assures that we maintain our costs control in that no inventory is ever ordered without a purchase order being generated. And with the purchase order, it not only includes the quantity on the items that are being ordered, but it includes our PTX, or price to exact, which is our costs.
Jim D: We have real-time inventory. As you write an order, you see exactly what’s on hand and what is already committed to customer orders. If you’re heavy into supplies in particular and want to know where to pick it, you can create a picking ticket and they can find it. You also can go further with that and track it to multiple locations in the warehouse. There’s also a feature in the inventory module that will give purchase advice. For instance, if sales are high during spring and summer for a particular product, it would tell you to order those heavier in those time frames.